Browse Available Jobs

Historic Preservation Assistant, Black Heritage Preservation Program

Indianapolis, IN

Indiana Landmarks is seeking a detail-oriented and dedicated Historic Preservation Assistant to support our Black Heritage Preservation Program. The position is part-time, reporting to the Black Heritage Preservation Program Director.

The Historic Preservation Assistant will be responsible for overseeing surveys of Black heritage sites, an oral history project, and developing walking tour content. The assistant will also aide in conducting research, preparing documentation, and providing administrative support to the program director.

The ideal candidate should have a passion for history, strong writing skills, and proficient computer skills. The position requires a high degree of flexibility and reliability, along with a strong sense of commitment.

The position is based out of Indiana Landmarks’ headquarters in Indianapolis and requires some travel statewide, encompassing both office and field work. Salary is $30,000-$35,000 for 29 hours of work per week, Monday-Thursday, 10 a.m.-5 p.m. or as agreed, with potential for the position to become full-time with benefits. Some travel expenses may be reimbursed.

Responsibilities

• Organize and conduct oral history drives and process oral history interviews statewide for inclusion in the Indiana Landmarks Black Oral History Collection.
• Assist with developing and editing content for walking tour applications.
• Provide administrative support, including support for event planning, data entry, scheduling, and correspondence. This person will also maintain committee meeting minutes.
• Contribute to educational and public outreach activities

The ideal candidate will have:

• Experience, education, or high interest in historical research, Black history, residential preservation, architectural history, archaeology, or a related field
• Strong research drive with attention to detail
• Ability to prepare clear, comprehensive documentation
• Proficiency in MS Office, ArcGIS, Otter AI or similar programs, and database systems
• Dependability

To apply:
Send resume and cover letter by April 4, 2025 to:
Eunice Trotter, Indiana Landmarks Black Heritage Preservation Program Director
etrotter@indianalandmarks.org

 

Events Coordinator

Indianapolis, IN

Indiana Landmarks is looking for an Events Coordinator to assist with events at Indiana Landmarks Center, a restored, Romanesque Revival-style church that serves as the organization’s headquarters and a rental event venue. Venues on the campus host banquets, weddings and receptions, performances, fundraisers, seminars, meetings, lectures, films, and other special events. The position is part-time, reporting to the Director of Special Events. The position pays $17/hour, including a minimum of 20 hours per week, not to exceed 29 hours per week.

The Events Coordinator works with the Special Events Department to plan, facilitate and promote events and venue rentals at Indiana Landmarks Center, with an emphasis on weddings, but also including concerts, holiday parties, corporate events and internal meetings. The coordinator will be the onsite Events Department representative overseeing client rentals during assigned events. The position will also assist in promoting wedding and event rentals through social media accounts, conducting site tours with prospective clients, and following up with wedding and other event leads.

Duties and Responsibilities

Work closely with the Special Events Department to:

• Respond to facility rental inquiries and client leads in a timely manner
• Conduct site visits for potential clients
• Create and send rental event proposals and event invoices, schedule and maintain events on the rental calendar, create and manage client files
• Routinely follow up with clients to ensure that contracts/proposals, payments and other required documents are processed according to established deadlines
• Communicate with clients throughout the event planning process and coordinate event details with caterers and other relevant vendors
• Oversee day-of event coordination: managing client needs, caterers and other vendors
• Facilitate post-event correspondence for clients and vendors
• Work with the accounting department to process rental payments and refunds in a timely manner
• Establish and maintain cooperative relationships with clients and event vendors
• Meet regularly with the Director of Special Events to discuss issues related to events, clients, and vendors
• Assist with Indiana Landmarks-sponsored events such as our annual holiday concert program, art shows, concerts, lectures, annual meeting and annual fundraising event.
• Create social media content for Facebook and Instagram, managing posts and responding to followers.
• Other duties as assigned

Knowledge, Abilities, and Skills

• Experience in event coordination/management is appreciated, but not required.
• Strong ability to manage several different projects simultaneously and prioritize tasks.
• Knowledge of social media platforms and ability to manage and create content.
• Detail-oriented and customer focused.
• Able to remain calm and professional under pressure.
• Able to work with minimal supervision, comfortable being the sole staff person on site for some events.
• Willingness to work nights and weekends as required by the event schedule.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Ability to move tables, chairs, boxes, etc., including lifting up to 30 pounds.
• Ability to stand for long periods of time.
• Ability to anticipate client needs and willingness to work through the logistics of planning an event.

To apply:
Send resume and cover letter by March 25, 2025, to:
Annie Roof, Director of Special Events
specialevents@indianalandmarks.org

 

Summer Internships, Black Heritage Preservation Program

Indianapolis, Indiana

For internship description and application, see Black Heritage Preservation Program. Deadline May 2. 2025.